Focus & Flow Retreat:
Terms & Conditions
1. General
1.1 Definition: For the purposes of these Terms and Conditions, "Breathe with ADHD" shall refer to Steve Whiteley trading as Breathe with ADHD.
1.2 Age Restriction: The Breathe with ADHD Portugal Retreat is exclusively for adults aged 18 years and over. By booking the Retreat, you confirm that you are at least 18 years old and are entering into this agreement with Breathe with ADHD.
2. Booking and Payment
2.1 Booking Confirmation: Places on the Breathe with ADHD Portugal Retreat (the "Retreat") are secured once your application has been reviewed and accepted by Breathe with ADHD. Confirmation of your acceptance and booking will be sent to you via email.
2.2 Payment: The full Retreat price, as specified on the Breathe with ADHD website (https://www.breathewithadhd.com/portugal-event), is payable upfront upon confirmation of your booking.
2.3 Payment Method: Payment must be made via bank transfer to the account details provided in the booking confirmation email. Please ensure that you include your full name and the Retreat dates as a reference when making the transfer.
2.4 Pricing: The Retreat prices are listed in British Pounds Sterling (GBP) and are inclusive of the items specified in Clause 4.
2.5 Exchange Rate Fluctuations: Due to potential fluctuations in the Euro (€) exchange rate, Breathe with ADHD reserves the right to increase the Retreat price. Participants will be notified of any such increase prior to final payment being processed and will have the option to either pay the adjusted price or cancel their booking with a full refund.
3. Accommodation
3.1 Accommodation Options: The Retreat offers two types of accommodation: shared double/twin rooms within the villa and shared double/twin glamping tents. Both options can be booked for single occupancy at the private room/tent rate.
3.2 Allocation: Specific room or tent allocation is at the discretion of Breathe with ADHD unless a private option is booked.
3.3 Shared Facilities: Please be aware that bathrooms at the Retreat are shared facilities.
4. What's Included and Excluded
4.1 Included: The Retreat price includes:
5 nights' accommodation in your chosen option.
4 surf lessons with expert instructors (including all necessary equipment).
3 breathwork and mindfulness sessions.
3 yoga sessions.
2 guided cold plunge sessions.
Breakfast and dinner each day.
4.2 Excluded: The Retreat price does not include:
Flights to and from Portugal.
Airport transfers.
Lunch.
Optional excursions (none are currently organised).
Personal expenses, including but not limited to snacks, drinks outside of provided meals, and souvenirs.
5. Dietary Requirements and Allergies
5.1 Notification: Participants must inform Breathe with ADHD of any dietary requirements or allergies at the time of booking. Please provide full details to ensure we can cater to your needs appropriately.
5.2 Accommodation: While we will make reasonable efforts to accommodate dietary requirements and allergies, we cannot guarantee that all needs can be met.
6. Health and Safety
6.1 Fitness to Participate: By booking the Retreat, you confirm that you are physically and mentally fit to participate in the activities offered, including yoga and surfing lessons. It is your responsibility to ensure you are in adequate health for the Retreat. You should consult a physician to confirm your fitness for travel and participation in any planned activities.
6.2 Assumption of Risk: You acknowledge that participation in the Retreat activities carries inherent risks, and you voluntarily assume those risks. Breathe with ADHD shall not be held responsible for any illness, injury, or accident that may occur during the Retreat, except where such illness, injury, or accident is a direct result of our gross negligence.
6.3 Travel Insurance: It is a condition of booking that all participants have comprehensive travel insurance that covers participation in surfing and other activities offered during the Retreat, including medical treatment and potential curtailment. You are responsible for ensuring your insurance adequately covers any injuries or losses sustained during the Retreat. Proof of insurance may be required prior to the start of the Retreat.
6.4 Medical Information: You may be required to provide medical information reasonably requested by Breathe with ADHD to ensure your safety and suitability for the Retreat activities. Breathe with ADHD reserves the right to deny participation in any aspect of the Retreat if it is determined that your physical or mental condition renders you unfit or represents a danger to yourself or others.
7. Code of Conduct
7.1 Respectful Conduct: Participants are expected to conduct themselves in a respectful and considerate manner towards other participants, retreat leaders, and any staff at the accommodation.
7.2 Compliance with Instructions: Participants agree to follow all reasonable instructions given by the retreat leaders regarding safety and the smooth operation of the Retreat.
7.3 No Illegal Activities: Any illegal activities are strictly prohibited during the Retreat.
7.4 Impact on Others: Participants should be mindful of their noise levels and behaviour, particularly during sleeping hours, to ensure a comfortable environment for all.
7.5 Damage to Property: Participants are responsible for any damage they cause to the accommodation or any equipment provided during the Retreat.
8. Photography and Videography
8.1 Promotional Material: Breathe with ADHD reserves the right to take photographs and videos of participants during the Retreat for promotional purposes, including but not limited to use on the Breathe with ADHD website, social media, and marketing materials.
8.2 Consent: By participating in the Retreat, you consent to your image and likeness being used in such materials unless you explicitly inform us otherwise in writing prior to the start of the Retreat.
9. Cancellation Policy
9.1 Cancellation by Participant:
9.1.1 Cooling-Off Period: Following your booking confirmation and payment, you have a cooling-off period of 14 calendar days during which you may cancel your booking and receive a full refund, provided the Retreat start date is more than 14 days away at the time of cancellation. If the Retreat start date is within 14 days of your booking, the cooling-off period does not apply. Cancellation requests must be submitted in writing via email to info@breathewithadhd.com
9.1.2 Cancellation More Than 90 Days Before Departure: If you cancel your booking more than 90 days before the scheduled start date of the Retreat, you will receive a 75% refund of the Retreat price, less an administration fee of £50.
9.1.3 Cancellation Between 60 and 90 Days Before Departure: If you cancel your booking between 60 and 90 days before the scheduled start date of the Retreat, you will receive a 50% refund of the Retreat price, less an administration fee of £50.
9.1.4 Cancellation Between 45 and 60 Days Before Departure: If you cancel your booking between 45 and 60 days before the scheduled start date of the Retreat, you will receive a 25% refund of the Retreat price, less an administration fee of £50.
9.1.5 Cancellation Within 45 Days of Departure: If you cancel your booking within 45 days of the scheduled start date of the Retreat, no refund will be given.
9.1.6 Transfer of Booking: Subject to Breathe with ADHD's approval, you may be able to transfer your booking to another eligible person, provided you notify us at least 14 days before the start of the Retreat and the transferee agrees to these Terms and Conditions. An administration fee of £25 may apply to such transfers.
9.2 Cancellation by Organiser: Breathe with ADHD reserves the right to cancel the Retreat due to unforeseen circumstances or if the minimum number of participants is not met. In such cases, participants will be offered a full refund or the option to transfer their booking to a future retreat. Breathe with ADHD will endeavour to notify participants of any cancellation as soon as reasonably possible.
10. Obligations of the Traveller
10.1 Travel Documents: You are solely responsible for ensuring you have a complete and valid passport and any other necessary travel documents, including visas and required vaccinations, for entry into Portugal. You acknowledge that it is your responsibility to research and obtain all necessary travel documents.
10.2 Flights and Transport: You are responsible for booking and arranging your own flights and any other transport to and from the Retreat location in Portugal.
10.3 Booking Confirmation Review: You must immediately upon receiving your booking confirmation, review all details to ensure they are correct and in accordance with your understanding of the Retreat. Any discrepancies should be reported to Breathe with ADHD immediately.
10.4 Contact Information: You are responsible for immediately informing Breathe with ADHD of any changes to your contact information, such as address, email address, or telephone number.
11. Participation in Activities
11.1 Third-Party Providers: Please note that surf lessons, yoga sessions, and other activities may be organised and/or performed by third-party instructors or providers. While Breathe with ADHD takes care in selecting these providers, we are not directly responsible for their performance or the terms and conditions they may have.
11.2 Own Risk: You participate in all Retreat activities at your own risk and are responsible for assessing whether the Retreat and/or specific activities are suitable for your individual fitness level and abilities.
11.3 Weather Conditions: Breathe with ADHD is not responsible for wind, wave, and weather conditions during your stay and reserves the right to cancel or modify surf lessons or other activities if conditions make them unsafe or impractical. Instructors will have the final say on whether conditions are suitable. No refunds will be provided due to weather-related cancellations where reasonable alternative arrangements or rescheduling are attempted.
12. Limitation of Liability
12.1 Exclusion of Liability: To the fullest extent permitted by law, Breathe with ADHD shall not be liable for any injury, damage, loss, or delay affecting any person or property that does not arise directly from our own negligence or breach of these Terms. We shall not be liable for any loss, damage, cost, expense, or delay arising from circumstances beyond our reasonable control, including but not limited to the actions or omissions of third-party service providers, force majeure events, failure by you to comply with your obligations, or failure to possess necessary travel documentation.
12.2 Maximum Liability: To the fullest extent permitted by law, our maximum liability to you for any loss, damage, cost, and/or expense shall not exceed the total amount paid by you for the Retreat to Breathe with ADHD.
13. Governing Law and Contact Information
13.1 Governing Law: These Terms and Conditions shall be governed by and construed in accordance with the laws of England and Wales. Any disputes arising out of or in connection with these Terms and Conditions shall be subject to the exclusive jurisdiction of the courts of England and Wales.
13.2 Contact Information: For any queries regarding the Retreat or these Terms and Conditions, please contact:
Steve Whiteley